Communication is a very crucial skill that every professional needs to learn. An effective communicator in a company will benefit the company in so many ways, especially when communicating an idea or a goal. Your employees or managers will likely to hear you and implement your advice or input when you can communicate them properly and effectively.
Stop Talking and Do Not Interrupt
In order to be a communicator means that you need to be an ardent listener too sometimes. Those who claim to be great listeners never interrupt other people when they are still talking. Moreover, remember that, when you are listening you need to give full attention. Eliminate any distractions that hinder your focus on conductive effective communication. This may in return helps you make the person you are communicating with feel at ease talking to you. In the world of business, this is a foundation for building a strong and lasting relationship.
Give Open Ended Questions
Open ended questions are great to engage further discussions with the people you are talking with. Avoid questions that can only be answered with a yes or no. When the communication is going more intense, there will be a mutual trust building between the listeners and the speakers.
Silence in a conversation is sometimes really needed. This is not tension. Tension distorts the sense of time. However, when you use silence with the right portion in a conversation, you are actually letting the conversation flow naturally between the parties involved in it.
Discover Your Own Voice
Every person has his or her own voice and style when they engage in a conversation. Therefore, staying real to yourself and not attempting to disguise the language you use when talking to others even if it is in a professional setting. As long as the language is polite, people will never mind you talking in your own voice. Discover your own voice and utilize it effectively.
Paraphrase and Allow Time for Reflection
Paraphrase what you just heard from your discussion partners to let them know that you are on the same page with them. This helps to diffuse tension between both parties and develop trust. On top of that, in some cases, you can also allow time for reflection. You, as the listener, can act as just a sounding board to allow your subordinates relieve stress by talking to you.